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Microsoft Project Viewer is helpful for project managers, team members, and clients who need to see project plans and schedules. However, users may sometimes face problems that make it less useful. This blog will discuss common problems Microsoft Project Viewer users have and give users steps to fix them. Obtaining a Microsoft Project Certification can enhance your skills and knowledge, helping you troubleshoot and maximize the efficiency of Project Viewer. 

Challenges with Microsoft Project Viewer

Installation Issues

Problem: Installation Errors or Failure to Install

Installing Microsoft Project Viewer may be one of the first problems people face. You need to consider whether the system requirements, corrupted installation files, or running into problems with other software.  

Solution

Check System Requirements

Before you try to install Microsoft Project Viewer, make sure that your computer meets the minimum requirements. You can check the main website of the software. 

Download from a Trusted Source

Download the software file from the Microsoft website or a reputable source to avoid damaging or harming files.  

Run as Administrator

Running the download file as an administrator can fix problems caused by permissions. Find the installation file and right-click it. Then, choose “Run as Administrator.”  

Disable Conflicting Software

Turn off any antivirus or firewall software hindering the download process. Remember to turn them back on after the process is done.  

Compatibility Issues

Problem: Unable to Open Project Files

Some Microsoft Project files (.mpp) might not be able to be opened in the Project Viewer by users. This trouble can happen when different versions of Microsoft Project don’t work well together.  

Solution

Make sure you have the most recent version of Microsoft Project Viewer. Updates often include fixes that make older file types work with newer versions of the programme.  

Update Project Viewer

If you have Microsoft Project open, save the file in an older format that works with your Project Viewer version.  

Check File Corruption

Make sure the project file isn’t broken. If you can, try opening the file in Microsoft Project. You can also try opening a different file to see if the problem is only with that one.  

Performance Issues

Problem: Slow Performance or Crashes

Performance problems with Microsoft Project Viewer, like long start times or frequent crashes, can make it challenging to work efficiently.  

Solution

Close Unnecessary Programmes

Close any other programs that use many system resources to make room for Project Viewer.  

Increase Memory Allocation

If possible, increase the application’s memory allocation. The software’s settings or options can sometimes change this.  

Check for Software Updates

Developers often release updates to improve performance and stability. Make sure your software is up to date.  

Optimise Project Files

Project files that are too big or too complicated can slow things down. To make them easier to use, reduce the number of jobs in your project files or divide big projects into smaller files that are easier to handle.  

Display Issues

Problem: Incorrect or Distorted Display of Project Data

Users may have difficulties when project data isn’t shown correctly or is skewed, which makes it hard to understand the resources or schedule for the project.  

Solution

Adjust Display Settings

In Project Viewer, go to the display settings and change the zoom level, resolution, and other display settings to get the best watching experience.  

Update Graphics Drivers

Make sure graphics drivers are up to date. Old drivers can cause problems with the display.  

Use Compatibility Mode

If you are using an older version of Windows, try starting the programme in this mode. To make the settings work, right-click the Project Viewer link, choose “Properties,” click on the “Compatibility” tab, and then make your choices.  

Printing Issues

Problem: Problems with Printing Project Schedules

When you print project plans from Microsoft Project Viewer, they might not come out completely or correctly formatted, or there could be other problems with printing.  

Solution

Check Printer Settings

Check the paper size, layout, and print quality settings of the printer to ensure they are correct for the type of paper you want to print.  

Check Printer Drivers

Make sure the drivers for your printer are up to date. Old drivers can cause many printer problems.  

Print Preview

Press the “Print Preview” button to see how the file will look when printed. Make any necessary settings changes to ensure the desired result.  

Export and Print

Instead, you could export the project plan to a PDF file or another format that is easy to print. This can help fix layout problems in the Project Viewer itself. 

Conclusion

Microsoft Project Viewer helps you read and review project files without buying a Microsoft Project licence. But like any software, it can encounter problems that prevent it from working. If users understand and use these fixing tips, they can fix common issues and ensure their time with Microsoft Project Viewer goes more smoothly. For more information visit: The Knowledge Academy.